Privacy Policy

Last updated: 2 September 2022

Introduction:

Proximie Limited, a United Kingdom based limited company, on its own behalf and on behalf of its affiliates and/or wholly owned subsidiaries (“Proximie”, ”we”, “us”, ”our”), believes that protecting personal information is one of our most important responsibilities. This Privacy Policy (“Privacy Policy”) sets out how Proximie collects, uses, and stores personal information. Personal information is information that can be used to identify you directly or indirectly.  Proximie uses this personal information to deliver the Products and Services effectively and efficiently, as described below.  With a global presence, Proximie must comply with the privacy and data protection laws of the jurisdictions in which we operate, including but not limited to the General Data Protection Regulation, which require us to provide information about what personal information we process, what rights are available, how those rights can be exercised, and how to make complaints or ask questions.  When we use the words, “process” or “processing” we mean using, collecting, storing, recording, amending, organizing and managing personal information.  When we use the words: “Controller” we mean the organisation that is responsible for managing your personal information and determining how it is processed; and “Processor” we mean the organisation that is acting on the Controllers instruction and processing your personal information on their behalf.

This Privacy Policy contains two main sections:

  • The Privacy Notice, applies where Proximie acts as a Controller when providing you with certain Services (defined below). For example, this is where you: access our website without logging in such as when you browse our public website (www.proximie.health), contact us for more information, submit applications (e.g. to a job posting), or sign up for marketing or investor communications; or provide services to us (e.g. you work for a supplier of Proximie).
  • Privacy Notice – for Services. Within the Privacy Notice, we explain situations where Proximie collects certain information in relation to the management, conduct and administration of its business including managing applications, responding to requests for information, managing and administering marketing communications and the operation of its public website(s) such as: proximie.health, these are collectively referred to as (the “Services”).
  • Privacy Notice — Proximie as Data Controller. Where Proximie is in charge of determining how personal information is used, Proximie will be the Controller. In this situation Proximie is responsible for how we collect your information to meet our legal, statutory and contractual obligations and to provide you with the information and services you request. The Proximie as Data Controller section provides information about, what information is collected, why it is collected and your associated rights.
  • The Privacy Statement for Product End Users, applies where Proximie acts as a Processor, this is generally where you access our commercially available Products (defined below) by logging in as a user on behalf of our customers.
  • Privacy Statement for Product End Users – for Products. Within the Privacy Statement, we describe situations where Proximie processes information in connection with the products and services (including its Software-as-a-Service platforms) it makes commercially available to its customers, including proximie.net, my.proximie.health, beta.proximie.net, Proximie native applications on macOS, Windows, Android and iOS, and services or products that link to, or reference, this Privacy Policy and the related services, collectively referred to herein as (the “Products”). Proximie provides our Products, to hospitals, health systems and corporate customers in a business to business, enterprise, format to enable the effective sharing of clinical and surgical expertise. Further information on our Products is available at: https://www.proximie.health/solutions/overview.
  • Privacy Statement for Product End Users – Proximie as a Data Processor. When we provide our Products to customers, Proximie may process personal information about patients, including health information, and our customer’s users and staff pursuant to an agreement with and on instruction from our customer(s). In this situation, Proximie is acting as the Processor of the data and our customer as the Controller (or on the Controller’s behalf) of the personal information processed as part of the Products.  This means that our agreement with the customer governs how information is processed. If you are a patient or user of the Products and believe one of our customers has asked us to process your personal information on their behalf, please contact them in the first instance as they will be responsible for how your information is processed. We describe our data processing activities in relation to the Products we provide to our customers within the Privacy Statement for Product End Users section below.

We encourage you to read this Privacy Policy to understand how Proximie collects, uses, stores and otherwise processes your personal information as well as your associated rights.

Updates and Changes to this Privacy Policy.

This Privacy Policy may be updated periodically and without prior notice to you to reflect changes in our processing of your personal information and privacy practices. We will post a notice on Proximie’s website(s), or somewhere appropriate, to notify you of any significant changes to this Privacy Policy and indicate at the top of the Privacy Policy when it was most recently updated.